5 Tips on How to Be More Effective

Manage yourself and be disciplined in the choices you make about what you do with your time.

There’s a lot of talk swirling around about time management – but what is it, really? Time cannot be managed. It marches on, whether or not you complete the tasks necessary for executing your business strategy.

What you can do though is manage yourself and be disciplined in the choices you make about what you do with your time.

In order to become more effective in our actions, we need to learn to focus on outcomes, with ends not only in mind, but with intense concentration on those ends. This means eliminating distractions.

We all live in the new age: the “dimension of distraction”.  With the relentless use of email, constant 24/7 bombardment of media from all different channels, and a sense that we need to be connected socially at all times, focusing has become more difficult than ever. In fact,

The average manager is interrupted every 8 minutes[1] and the average employee spends 28% of their time wrapped up in unnecessary interruptions (plus recovery time)[2].

These distractions can take up a huge portion of the workday and significantly reduce your level of productivity…if you let them.

How can you, an entrepreneur focussed on success, eliminate the time you and your employees waste in distracted behaviour? How can you increase productivity? How can you elicit high-level activity for the realisation of goals in alignment with your business strategy? How can you enhance “time management?”

Here are some tips for achieving all of the above:

  • Dissect every long-term goal into smaller, manageable short-term goals. And then, focus on each one without interruptions. Log out of email. Shut down social media. Silence your phone. Focus specifically, and solely, on the task (goal) at hand, and watch how quickly these things get done without distractions.
  • Designate “open door” times. An open-door policy dictates that you will be available for questions, comments and conversation during a predetermined times (e.g. 3-5 pm). At all other times, your door is closed while you work on executing your business strategy. Remember that every distraction requires five minutes’ worth of recovery. Multiplied over a week’s time, that’s hours of productivity lost.
  • Keep a journal to discover your most productive activities and times of day. Ever notice how some days are more productive than others? And how you seem to be most industrious in some environments (more than others)? Write down where you are, what times you’re there and what you’ve accomplished every day. Look for positive production patterns and repeat them.
  • Follow the 80/20 rule. Remember that 80% of your results will come from 20% of your work and time investment. Find out what’s most important to your business strategy, couple that with your most productive times, places, and tasks…and come up with your very own unique plan for getting the most done in the least amount of time.
  • Replace to-do lists with an appointment book. Appointment books aren’t just for meetings anymore. Use one to schedule tasks necessary to the implementation of your business strategy, and watch your commitment to, and results of, getting those tasks done improve. Block out times to work exclusively on specific tasks, in order of importance. Eliminate distractions during those blocked times. Assign a desired outcome to every time block / task, so you’re continually striving toward a short-term goal.

Are you struggling with too many distractions on a daily basis and looking for the most efficient way to manage your attention to tasks…and therefore “manage your time?” Then might I suggest that we schedule a FREE 30-minute consultation, in which you and I will discuss your unique business strategy and how to best execute it? Contact me here to schedule an appointment.

[1] Priority Management

[2] Basex

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